Keywords: Document Control, Document Management System, Aconex, Documentation, Senior Document Controller, SOP,QHSE, Document control processes
Role Purpose: Division: Projects
Manage and utilize document control systems and software (Aconex)
Ensure documents and drawings are accurate, up to date and that files are stored appropriately
Set up an electronic library system for the management of technical documentations
Develop and maintain document control processes for the efficient management and
recording of All project documentations
Develop electronic filing and archive system and technical library for easy to issuance,
storage, retrieval and management of documents to internal and external customers
Custodian for Project SOP and QHSE documents that must be controlled and kept for audit/internal
Track and distribute controlled documents, using the doc control procedures, format and distribution matrix
Requisition of office supplies for Project Department
Coordinate and administer the distribution of all incoming and outgoing documentation and paperwork to ensure controlled delivery to person(s) responsible.
Screen all incoming and outgoing documents for submission to Document Control for their proper handling.
Routing various documents to different Engineers and department for proper handling.
Sort, open and distribute incoming mail manually and electronically
Scan, index incoming and outgoing mail electronically
Distinguish document handling by document type
Mail coordination activities between departments and team members
Establish and maintain various files developed for the project
File and maintain documents in permanent document archive
General clerical functions to maintain a seamless office environment